The Stark County Bar Association is the official provider of Notary Public registration for Stark County, Ohio residents.
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WHAT IS A NOTARY PUBLIC
A Notary is a public officer appointed by the Ohio Secretary of State. A Notary Public may administer oaths required or authorized by law, take and certify depositions, take and certify acknowledgments of deeds, mortgages, liens, powers of attorney, and other instruments of writing, and receive, make, and record notarial protests. This jurisdiction is throughout the State of Ohio and can be utilized for any individual physically in the State of Ohio, regardless of that citizen’s state of residence.
A Notary Public cannot prepare or draft any legal documents or assist others in doing so. This constitutes the unauthorized practice of law in the State of Ohio, and is a crime for which a fine and/or imprisonment could be imposed. top
QUALIFICATIONS FOR BECOMING A NOTARY PUBLIC
To become a Notary Public for the State of Ohio, the applicant must be of good moral character and be 18 years of age or over. top
THE APPLICATION PROCESS
All persons who desire to obtain a Notary Public commission in Stark County, Ohio, excepting lawyers, must take and pass a written exam pursuant to Rule 23 of the Rules of Practice of the Court of Common Pleas, Stark County, Ohio.
Applications and the study guidebook may be picked up at the Stark County Bar Association between the hours of 8:45 a.m. to 4:15 p.m. Monday – Friday.
The examination is given on the 2nd and 4th Tuesday of each month from 3:00 p.m. to 4:00 p.m. at the Stark County Bar Association. In the event the exam falls on a legal holiday, it will be postponed to the next regular date.
In the event a re-examination is required, there is a waiting period of thirty (30) days before you are eligible to re-take the examination. top
NOTARY RENEWAL PROCESS
You must apply for a renewal at least 30 to 60 days prior to the expiration of your notary license. As a reminder, you will not be able to notarize if your commission has expired. You may renew your license up to five years past the expiration date without having to take the test again. The renewal process usually takes four (4) to six (6) weeks from the time the renewal form is received.
Applications may be picked up at the Stark County Bar Association between the hours of 8:45 a.m. to 4:15 p.m. Monday – Friday. top
NOTARY PUBLIC SUPPLIES
We now offer Ohio notary supplies. If you would like to order your notary supplies through the Stark County Bar Association, please click on the link below to print the order form and send it with your check to: Stark County Bar Association, 116 Cleveland Ave., N.W., Suite 400, Canton, Ohio 44702. If you have questions, please contact us at 330-453-0685 or by e-mail at SCB@StarkCtyBar.com.
Click HERE for a list of available supplies and order form
CONTACT US – NOTARY PUBLIC DEPARTMENT
If you are a resident of Stark County, Ohio, 18 years of age and would like more information, you may e-mail the Notary Public secretary at SCB@StarkCtyBar.com. Or you may call the Stark County Bar Association office at 330-453-0685 Monday through Friday during the business hours of 8:30 a.m. to 4:30 p.m. top
Check Your Notary Records
HOW TO RECORD A COMMISSION
IMPORTANT! When you have received your notary commission certificate from the Secretary of State’s Office, you are required to file (record) that commission and your signature at any of the following locations. Until recorded, your commission is not valid and cannot be used:
Stark County Clerk of Courts – Canton
Court of Common Pleas – Downtown Canton
115 Central Plaza N., Suite 101
Canton , Ohio 44702
Title Division Branches:
Stark County Clerk of Courts – Alliance
Court of Common Pleas - City Hall Annex
513 E. Main St
Alliance , Ohio 44601
Stark County Clerk of Courts – Massillon
Court of Common Pleas - Massillon AAA Building
1972 Wales Rd., NE
Massillon , Ohio 44646
Stark County Clerk of Courts – North Canton
Court of Common Pleas – Across of Fisher Foods
3179 Whitewood Street, N.W.
North Canton, Ohio 44720
In order to file your commission, you must take your commission, a photo ID, and $5.00 payable in cash, check or money order to the Stark County Court of Common Pleas. top
The filing fee for attorneys is $10.00. If the clerk administers the oath there will be an additional $2.00 charge.
QUESTIONS FREQUENTLY ASKED CONCERNING NOTARY PUBLICS
These questions and answers are for your general information only. They are not intended to cover all the material available in a Notarial Handbook.
(Q) Can I notarize a document for my husband/wife?
(A) We would advise you NOT to do this. It may be an area that gets you in trouble. You should never notarize a document that you may have an interest in. Normally a husband and wife’s personal and financial affairs are intertwined and one’s gain would be as a gain for both.
(Q) I have had a name change. Can I still notarize?
(A) You can still notarize. You do not need to change your commission until your next renewal. However, you must place the name in which your commission was issued in parenthesis next to your new name. If you wish to have your commission changed, you may do so by completing a new application and surrendering your old certificate.
(Q) When notarizing a document, must a person personally appear before me in order for me to notarize it?
(A)Yes, the person must personally appear and show proper identification. It has been held that a Notary Public can be personally liable for money damages for failing to take reasonable steps to verify the identity of the person seeking the have a document notarized.
(Q) How long am I commissioned to be a Notary Public?
(A) Your commission expires after five years.
(Q)Is my commission only good in Stark County, Ohio?
(A) A notary commission is good statewide.
(Q) What is the fee I can charge for notarizing a document?
(A) Notary Public fees are set by statute. Please consult the fee section in your Guidebook for Notaries Public.
(Q) If someone presents a document to be notarized and it has already been signed, can I notarize it?
(A) No, the document may NOT be signed before bringing it into the Notary Public. When a Notary Public administers an oath or affirmation in connection with the execution of an affidavit, the affidavit must be signed in the presence of the Notary Public. top
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